WHEN ORDERING PPE, BE WARY OF "OR EQUAL" CLAUSES

Today's PPE buying decision makers and influencers are usually safety, production, and human resources with purchasing not being involved until it becomes time to actually place an order. But it is at that point in the process that the good work of all of the people involved in selecting the best PPE  for the specific hazards of the workplace can be negated by just two little words - "or equal".

Even though the safety official may do his due diligence by following the OSHA suggested guidelines for evaluating and selecting PPE, and writes a tight requisition specifying the exact style,model and brand he wants, an "or equal" clause allows a supplier to substitute something they (the distributor) deems is equal. 

If you follow this blog you know that we have advised over and over that all PPE is not alike. There are differences, sometimes vast differences, in material, quality and performance among brands of PPE that, on the surface, may appear to be alike. A supplier cannot simply substitute one product for another just because they contain the same ANSI sticker or are the same type of product.

Because a substitute product usually lacks one or more important features (if it didn't it would have been selected) present in the PPE specified, an "or equal" clause may actually put the workforce at risk.

If "or equal" is part of the boiler plate text on company purchase orders, it should be eliminated from orders for PPE. If it is company policy to add it to purchase orders, PPE orders should be exempt. In fact, "or equal" should be replaced with a "no substitutes" clause on all PPE orders.

Even if purchasing is not part of the PPE buying decision process, the buying decision makers and influencers should make them aware of how and why a specific style, model and brand were selected and how important it is that they only get what they specified.

If a distributor tries to push a substitute product because they may not have what you want or because they get a better deal on another brand, switch distributors before you accept less than what you determined was the best PPE for your workforce. Because when it comes to protecting your workers, there are no "substitutes".